Pickering Community Club Minutes:
General Club Meeting

Date:               July 18, 2019
BOD Present:    
Roxanne Silverthorn, President
Bill Gaines, Vice President
Jonelle Adams, Treasurer
Mary Severeid, Secretary
Nancy Bauer, Member at Large
Robyn Patterson, Member at Large

• BOD Excused:
• Kenny Latimer, Past President

• Others Present:
• Sign-in Sheet for Members and Guests: Included in Minutes Book

1. Call to Order. Pledge. Introductory Remarks: After our barbecue dinner, Roxanne Silverthorn called the meeting to order at 6:45 PM followed by the pledge to the American flag. 

It was noted that the placemats for the tables were created by 2nd grade students at Pioneer School. Photos of the placemats decorating our tables will be sent back to the school to thank the children.

2. Review and Approval of Minutes. The minutes of the June 20th Club meeting were approved as submitted.

3. Treasurer’s Report: Jonelle reported that to date we have total funds of $45,166.54.  Expenditures for July include: $11,701.73 for the roof with Mason County Heritage Grant of $4,800 coming in as a reimbursement grant. She noted that she had deposited the $535.00 proceeds from the oyster company for the harvest from November 1, 2018 to July 1, 2019. This very low revenue is due to crabs eating our oysters.

4. Update on Building Improvement Projects

• Completion of Roofing Project – The project is completed.
• Removal of Knob and Tube Wiring – The knob and tube wiring has been successfully removed and decommissioned for $260.40, and we have a letter of certification required before insulation can be installed.
• Insulation – We received a grant for $5,000 from Green Diamond to install insulation in the attic and floor space. A PUD rebate is anticipated for around $1,000.

5. Rummage and Bake Sale – August 3rd (9:00 AM – 3:00 PM) and August 4th (9:00 AM – 1:00 PM)

Karen Schroeder reported that the sale will be advertised in the Shopper and the Mason County Journal and that flyers will be going out. She noted that much help is needed all week Monday through Sunday. She passed around sign-up sheets. Work will begin on July 29th. She said that help is needed Monday to bring the Vaughn estate items over to the school. Members may bring their rummage sale items to the school during the week. Help is needed to price and organize items. Lunch will be provided for workers on Sunday. “Treasures” will pick up any leftover items on Monday.
Barb and Susie encouraged bakers to deliver their baked goods to the school during the week or to either of their homes.

6. Donor Appreciation Open House:

Bill reported that our Open House will be held on Saturday, August 10th from 2:00 – 5:00 PM. 300 donors, supporters, and volunteers have been invited along with all club members. So far, they have received very few RSVP’s. Members are encouraged to attend. Clay Allen is putting together storyboards to share the progress we have made in caring for the school building and grounds. Light refreshments including an antipasto table will be served. Volunteers are needed to set up on Saturday morning and to take down on Sunday.

7. Community Outreach Committee

• Community Support Proposal – Bill explained that the Community Committee is a subcommittee of the board. He then gave a summary of the committee’s recommendations. The proposal is to budget a modest amount of funds ($2,500) to give back to the community each year for education-related needs in our local Pioneer School District. He reminded the members that the full financial analysis was included on the back of the proposal which was sent out to all members prior to the meeting. The proposal requires adding an additional objective to the Club’s by-laws. The objective would be added under Section 2, the objectives and purposes of the club.
• Vote on Proposed Amendment to By-Laws

Bill made a motion to add this objective to our by-laws. Lori seconded the motion. After discussion, the question was called for. The motion passed and the by-laws will be amended by adding the following objective:
F. To provide financial support of an educational/scholastic nature to the local community.

• The Harstine Island Parade in Review: Jonelle shared photos of the recent Harstine Island Parade.

• Introduction of Guests/New Members: Josh Stoney, Pioneer Middle School Principal, was introduced.

“Stuff the Bus” - Members were encouraged to participate in the “Stuff the Bus” program which helps to provide school supplies to children in our area. Members were encouraged to begin collecting school supply items now as “Back to School” sales are underway. Staples and Fred Meyer were mentioned as having good sales now. PCC member John Gummel, Superintendent of the Pioneer School District, said that Pioneer District has a high free and reduced student population, and that these supplies are a big help to families who are struggling financially. The bus will be in the parking lot at Walmart August 9, 10, and 11 from 10:00 – 4:00.

Student Visitor Notes - Lori read several of the very cute thank you notes that the school children from Pioneer School wrote to the club after their recent field trip to the Grant School.

Blueberries – Blueberries are still available through Ab and Laura Van Etten. Contact them if interested.

Propane Heater – The propane heater in the school is available to any interested member. Members were encouraged to send an email that week if interested.

Celebration of Life - Karen Schroeder announced that her husband’s Celebration of Life will be held August 24th from 2:00 – 4:00 PM at the Grant School.

• Adjournment: The meeting was adjourned at 7:32 PM.

Next General Club Meeting: August 15th at 5:30 PM at the school.